Job Description

Store Administrative Support (SAA) KS83/112

Department: KS Administrative Support
Post End Date:
Position Type: Employee
Position Reports To: Store Management
Position Supervises: N/A
Pay Level:
FLSA Status: Non-Exempt

 

 

Position Summary:

Provide administrative support to the store management team and staff. Position requires a high degree of confidentiality, strong organizational skills and ability to multitask. Role model and demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety of others.

Essential Job Functions:

  • Interview, select, schedule and complete new hire paperwork for newly hired associates
  • Perform daily administrative functions: answer phones, provide information and/or answering requests, maintain office supplies and sort mail.
  • Coordinate routine emails, calendar entries, meetings and various other assignments
  • Maintains business files, makes photocopies, scans documents and send faxes
  • Transcribe and/or compose and send letters, memos and reports
  • Professional contact with store associates and division staff
  • Provide customer service that makes both internal and external customers feel welcome, important and appreciated
  • Input associates into time keeping system, track and report sick days in time keeping system and assist with weekly payroll processing for division office associates
  • Responsible for processing sick/vacation pay for associates
  • Responsible for reconciliation of weekly invoices
  • Ensure retro pay is input and processed in a timely manner for associates
  • Review and prepare departmental invoices to be paid in a timely manner
  • Update and track training completion in ACT
  • Runs reports in ACT for manager to review training complete
  • Possess knowledge of union contracts, as applicable
  • Take initiative on projects and tasks, keeping multiple projects on track
  • Must be able to perform the essential functions of this position with or without reasonable accommodation

Minimum Position Qualifications:

  • Must be professional, dependable, possess positive attitude, good judgment, demonstrate discretion and be able to gain the support of others to get the job done
  • Excellent administrative and organizational skills
  • Excellent communication skills and diplomacy
  • Proven experience with Microsoft Office Suite with the ability to learn new computer skills
  • Ability to handle confidential information
  • Ability to multi-task, set priorities, plan and meet deadlines, present information in a professional manner and work with all levels of the organization
  • Customer service role model
  • Must be professional, dependable, possess positive attitude, good judgment, demonstrate discretion and be able to gain the support of others to get the job done
  • Proven personal initiative and follow through to completion
  • Ability to work as part of a team in a fast-paced environment and willingness to help all members of the store
  • Basic math skills
  • Ability to work flexible scheduling including weekends, evenings and holidays

Desired Previous Job Experience

  • 1 year as department head clerk or 2 years equivalent experience
  • Experience in supporting several managers
  • Interviewing and hiring experience
  • 2 years previous bookkeeping experience
  • 2 years payroll experience in a multi-facet payroll system
  • 10 Key by touch
  • Type a minimum of 40 w.p.m.

 

Leadership Behaviors: Achieves Results through Teamwork, Coaches and Develops Others, Communicates Effectively and Candidly, Executes with Excellence, Leads Change and Innovation, Leads through Positive Influence, Provides Clear and Strategic Direction, Puts the Customer First. For more information on the Kroger Leadership Behavior model, click .
 

Education Level: High School Diploma/ GED Required
Required Travel: Up to 50%
Required Certifications/Licenses: None

Regions: Mountain

 


 

 

 

 


Nearest Major Market: Denver

Job Segment: Administrative Assistant, Payroll, Secretary, Bookkeeping, Retail, Administrative, Finance

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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